Privacy Policy

Please read this Privacy Policy carefully before using the www.am-accounts.co.uk Website (the "Website") as this Privacy Policy contains important information regarding your privacy and how we may use the information we collect about you.

Your access to and use of the Website is conditional upon your acceptance of and compliance with this Privacy Policy. This Privacy Policy applies to everyone, including, but not limited to: visitors, users, and others, who wish to access or use the Website.

By accessing or using the Website, you agree to be bound by this Privacy Policy. If you disagree with any part of the Privacy Policy, then you do not have our permission to access or use the Website.

AM Accounts are the data controllers. The firm’s Data Protection Officer is Annemarie Moran and can be contacted via email at annemarie@am-accounts.co.uk.

Information We Collect

When you visit this website, we collect the following identifying information if you complete a contact form: your name, phone number, email address, IP address and device identifier. 

Cookies

A cookie is a small piece of data sent from a website and stored on your device by your browser. This Website collects cookies. You can choose to accept or refuse cookies but the functionality of the website may be compromised if you refuse cookies.

Children's privacy

This Website is intended for use by an adult audience and does not offer services to children.

How We Store Data

Your data is stored on the systems we use including cloud based systems. On some occasions, we may have to use services outside of the United Kingdom or EU. When this occurs, we will put in place all measures required by law.

We share data with our insurers, external parties we use to provide us with services and various local and national authorities,

We keep your data for the period we have a relationship with you plus 7 years unless there are reasons to retain it for longer.

You have the right of access to data, to rectify it, challenge or block its use, to its erasure, move it to another provider and to withdraw consent. To help us provide the information you want and deal with your request more quickly, you should include enough details to enable us to verify your identity and locate the relevant information. You can access these rights by contacting us above.

How We Use Your Data

We use your personal data to set up and manage our relationship, to carry out required checks, to meet professional obligations and to comply with the law. This may include informing HMRC, the police and others. 

Our intended processing of personal data has the following legal bases:

• Where at the time you gave consent.
• The processing is necessary to carry out pre-contractual steps at your request.
• The processing is necessary for the performance of our contract with you.
• The processing is necessary for compliance with legal obligations to which we are subject (e.g. MLR 2017).
• The processing is necessary for the purposes of legitimate interests of ours and others including society.

We do not use automated profiling.

It is a requirement of our contract with you that you provide us with the personal data that we request. If you do not provide the information that we request, we may not be able to provide professional services to you. If this is the case, we will not be able to commence acting or will need to cease to act.

Persons/organisations to whom we may give personal data

We may share your personal data with:

• HMRC
• any third parties with whom you require or permit us to correspond
• subcontractors
• an alternate appointed by us in the event of incapacity or death
• tax insurance providers
• our professional body and/or the Office of Professional Body Anti-Money Laundering Supervisors (OPBAS) in relation to practice assurance and/or      the requirements of MLR 2017 (or any similar legislation)
• our software providers
• our professional indemnity insurers, their lawyers and other advisers.

If the law allows or requires us to do so, we may share your personal data with:

• the police and law enforcement and other government agencies
• courts and tribunals
• the Information Commissioner’s Office (“ICO”)

We may need to share your personal data with the third parties identified above in order to comply with our legal obligations, including our legal obligations to you and for our and others legitimate interests including of society as a whole. If you ask us not to share your personal data with such third parties we may need to cease to act.

We use certain Cloud based systems to handle your personal data. If you need more information, contact Annemarie Moran.

Contact Us

If you have requested details of the information we hold about you and you are not satisfied with our response, or you think we have not complied with the GDPR or DPA 2018 in some other way, you can contact us at annemarie@am-accounts.co.uk.

If you are not satisfied with our response, you have a right to lodge a complaint with the ICO (www.ico.org.uk)